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Passport, Solemnization of Marriage, Report of Marriage, Report of Birth, Notarials and other Legal Services, Legalization of Spanish Documents, Legalization of Philippine Documents, Dual Citizenship, Visa

PASSPORT

When can I renew my passport?
A passport can be renewed when it has already expired or is due to expire within 6 months.

Where can a Philippine passport be issued?
A Philippine passport can be issued by the Philippine Embassy in Madrid or by the Philippine Consulate General in Barcelona.

What is a Machine Readable Passport?
The Philippine Embassy in Madrid started issuing Machine Readable Passports (MRPs) in July  2008.  The regular MRP  is maroon and has 44 pages.  It contains advanced security features that will help prevent the tampering of personal details of the passport holder through data or photo manipulation or substitution.  The passport holder’s information is encoded and reflected in the machine readable zone (MRZ) which can be read by a machine/passport reader at all international ports of entry and exit.  The MRP will be the global standard standard by April 2010.

I still have a green passport. Can I still use it?
Yes, all regular green passports issued prior to the Machine Readable Passports (MRPs) will remain valid and will be honored by immigration authorities worldwide until their stated expiry date.

Can I apply for a Machine Readable Passport even if my green passport is valid?
Yes, the Embassy, however, will first cancel the green passport before the MRP is issued. The cancelled green passport will be returned to the applicant.

How long does it take for the Embassy to issue a Machine Readable Passport?

With the new system, the Embassy only receives the accomplished passport applications and prepares the computer generated form (CGF) and transmits it  to the Department of Foreign Affairs (DF) in Manila which processes all passport applications worldwide.  The processed passports are then transmitted to the Embassy within a month or a month and a half.

How much is the renewal of an old passport? What are the requirements? Is personal appearance required?
Passport renewal costs 50 euros.  The requirements are: (a) original and copy of old passport (pages 1,2,3 and last page); (b) 3 passport-size pictures with royal blue background; and (c) copy of the tarjeta de residencia; (d) duly accomplished application form. Personal appearance is a MUST because the applicant has to make a digital thumbmark.

How much is the application for lost or mutilated passport? What are the requirements?
Personal appearance at the Embassy is a MUST. Application for lost or mutilated passport is 90 euros.  The applicant must also execute an Affidavit of Lost Passport which costs 25 euros.  The other requirements are:  (a) Police Report or Denuncia from the Comisaría de Policía; (b) authenticated birth certificate; in the case of female applicants, authenticated marriage certificate if the applicant is using husband’s surname; (c) copy of passport being declared lost.

NOTE: Fifteen (15) days clearing period for investigation and approval from DFA, Manila is required.  A new passport may be issued to an applicant only after official endorsement/approval from DFA is received and after the applicant has complied with all documentary requirements.

Does the Embassy provide photo and copy service?
No, but the applicant can go to the stationary store and photo shops along Calle Serrano, about 100 meters from the Embassy.

I live outside of Madrid, can I ask someone to pick up the passport for me?
Yes, a duly authorized representative can pick up the passport for the applicant.
For convenience and security reasons, the Embassy recommends that the applicant use a special courier like MRW or SEUR to pick up the passport.

If one doesn’t  have a passport and he has to go back to the Philippines, what can the Embassy do for me?
The Embassy will issue a Travel Document. This is a one-way travel paper that serves as a temporary passport.  The Travel Document can then be used to apply for a new passport in the Philippines.

Can the consular officials at the Embassy  solemnize the marriage of a Filipino couple?
Yes, the consular officers at the Embassy can solemnize a marriage between two Filipino citizens.

What are the requirements for a Marriage Licence (Legal Capacity to Contract Marriage)?
Both parties have to appear personally at the Embassy and the file an application.  The documentary requirements are the following:

For Single Filipinos:
A. Birth Certificate in security paper issued by the National Statistics Office (NSO) authenticated by Authentication Division, DFA Manila (Original & one photocopy)

B. Certificate of No Record of Marriage (CENOMAR) also known as Certificate or Proof of Singleness issued by the National Statistics Office (NSO) (Purpose: For Marriage) authenticated by Authentication Division, DFA Manila (Original & one photocopy)
Office of the Civil Registrar General
National Statistics Office (NSO)
Vidal Bldg., Times St. corner EDSA,
West Triangle, Quezon City
Tel: 926-7370 or 737-1111 (hotline)

NOTE: A CENOMAR is valid for only six (6) months from the date of issue by the NSO.
C. For applicants between 18-20 years old - parental/guardian consent
For applicants between 21-25 years old – parental/guardian consent is required. In case a parental/guardian consent is not given, a period of three months after the bonds are posted must be awarded
For applicants 26 years old and above , no parental/guardian consent is required.
If the applicant is widowed, the death certificate, duly legalized of the former husband/wife should be submitted.

D. Two (2) Passport Size Pictures

E. Original and 3 copies of Resident Permits

F. Names of two witnesses and their passports/ID cards

G. 8 photos, passport-size

For Filipinos whose marriage has been annulled:
A. Passport

B. Amended Marriage Contract in security paper issued by the National Statistics Office (NSO) authenticated by Authentication Division, DFA Manila. (Original & 1 Photocopy)
C. Certificate of Finality of Decision and Court Order/Decision authenticated by Authentication Division, DFA Manila (Original & 1 Photocopy)

D. Birth Certificate in security paper issued by the National Statistics Office (NSO) authenticated by Authentication Division, DFA Manila (Original & 1 Photocopy)

E. Two (2) passport-size pictures

For Widowed Filipinos:
For female applicant, under Philippine Law, after the death of the husband, she is required to wait 10 months and 1 day before she can apply for remarriage.
A. Passport

B. Death Certificate of Previous Spouse

C. If married in the Philippines: Marriage Contract with Previous Spouse in security paper issued by the National Statisctics Office (NSO) authenticated by Authentication Division, DFA Manila (Original & 1 Photocopy)

If married in Spain or another country: Report of Marriage issued by the Philippine Embassy in Madrid or Philippine Consulate General in Barcelona or from the Philippine Embassy/Philippine Consulate General in the country where the marriage took place. (Original & 1 Photocopy)

D. Birth Certificate in security paper issued by the National Statistics Office (NSO) authenticated by Authentication Division, DFA Manila (Original & 1 Photocopy)

E. Two (2) passport-size pictures (with valid passport)

FEES:
Marriage License 25 euros
Solemnization Fee 60 euros
Total 85 euros

If I married a Spanish citizen or a foreigner in Spain, do I have to report it to the Embassy?
Yes.  All marriage of Filipinos overseas must be reported to the Philippine Embassy or Consulate to ensure that the marriage is officially recorded and a copy of which is forwarded to the National Statistics Office.

What are the documentary requirements?

The documentaryrequirements are:

1. Duly accomplished Report of Marriage application form
2. One Original and 3 photocopies  the Marriage Contract Issued by  the Registro Civil
3. Original and 3 photocopies of passports of contracting parties
4.  3 passport-size photos of each contacting parties

FEES: 25 euros

What are the requirements for obtaining a Report of Birth?

For a Child of Married Parents (Legitimate)

As a basic rule, Report of Birth forms should be filled-up and signed by one of the parents who is a Filipino national.

1. Duly Accomplished Report of Birth application forms (available at the Consular Information Counter) (4 original copies)
2. Child's Birth Certificate (Partida de Nacimiento) issued by the Registro Civil  (original and 2 photocopies)
3. Parent's Marriage Contract from NSO(if married in the Philippines) or Report of Marriage (ROM) from Philippine Embassy (if married in Spain or outside the Philippines) (Original & 1 photocopy)
4. Passport of Parents (4 photocopies each)
5. Affidavit of Legitimation - if the child was born before the parents were married and there was no impediment for them to get married at the time of child's birth (form available at the Consular Information Counter) (4 photocopies)
   
   Basic Fees:
   Report of Birth   25 euros
   Affidavit of Legitimation  25 euros
   Affidavit of Delayed Registration  25 euros
   

What other services that the Embassy offers?
The following are some of the legal services that the Embassy issues to the applicants:

Special Power of Attorney (SPA) - Personal appearance is required.

1. Accomplished SPA forms - available at the Consular Counter

2. Photocopy of  applicant's Passport:

Fee : 25 euros


Affidavit of Support / Guarantee and Consent

1. Accomplished ASGC forms - available at the Consular Counter

2. Photocopy  of applicant's Passport:

Fee : 25 euros

NBI Clearance

Applicant has to personally appear at the Embassy.

1. Duly accomplished NBI Clearance Form
2. Original and Photocopy of the following pages of applicant’s Passport:
3. One (1) passport size picture
   Reminder to applicants:
• Fingerprinting will be done after payment. Embassy personnel will assist in getting the fingerprints of the applicant.
• After the fingerprint impressions are taken at the Embassy, it is the responsibility of the applicant to transmit the application form with his/her prints to the NBI through an authorized representative. The application form must be submitted to NBI Manila for the issuance of the NBI Clearance Certificate. The Embassy merely assists in the taking of the fingerprint impressions.
  
  Fee : 25 euros

Consular ID

Personal appearance is required.

1. Duly accomplished Consular ID application form
2. 1 Copy of Passport
3. 2 passport-size Picture
   
   Fee:  Gratis (Free)
   

LEGALIZATION OF SPANISH DOCUMENTS

Does the Embassy legalize Spanish documents to be used in the Philippines?  What are the requirements?
Yes, the Embassy legalizes Spanish documents to be used in the Philippines.  However, before said documents are legalized by the Embassy, said documents must first comply with the legalization requirements of the Spanish government.

For Private Documents – (Documentos Privados): Notario
For Public Documents (Documentos Públicos):  Notario Registro Correspondiente
(Ex: Registro Mercantil -  Colegio Registradores en Príncipe de Vergara, 72.  tel:  91 4113955)

1. Certified Legal Translation of the Document (Traducción Jurada del Documento)
2. Notarization (Legalización en Notaría)

Quiroga Gutiérrez, Luis
C/ Vicente Muzas, 5  1º izqda.
28043 Madrid
Tel: 915.192.546
Fax: 915.102.082
Email: luisquiroga@notariado.org
lquiroga@correonotarial.org

3. Legalización en COLEGIO NOTARIAL

Ilustre Colegio Notarial de Madrid
Oficinas
C/ Luis de Alarcón, 3
28014 Madrid

Centralita e Información    
Tel: 912.130.000
Fax:  912.130.050
Email:  info@madrid.notariado.org
Horario:  9.00 – 2.00  y 4.00 – 6.00 (viernes  9.00-2.00)
(en verano sólo por la mañana)

4. MINISTERIO DE JUSTICIA (LEGALIZACIONES)

Pza. Jacinto Benavente, 3
28071 Madrid
Tel: 902.007.214
Horario:  lunes a viernes, de 9 a 17.30 horas
sábado, de 9 a 14 horas

Free service; immediate release of documents

5. MINISTERIO DE ASUNTOS EXTERIORES (LEGALIZACIONES)

C/ Juan de Mena, 4
28014 Madrid
Tel:  913.791.606 / 913.791608
Free service
by appointment at www.maec.es

6. EMBAJADA DE FILIPINAS

Sección Consular
C/ Guadalquivir 6
28002 Madrid
Tel:  917.823.830
Email:  madridpeconsular@gmail.com

Basic Fee:  25 euros per document

ADDRESSES OF COLEGIOS NOTARIALES IN SPAIN

ANDALUCÍA:  C/ San Jerónimo, 50 – 18001 Granada
Tel: 958.202.711

Subsede en Sevilla:  C/ San Miguel, 1 – 41002 Sevilla
Tel: 954.915.944

ARAGÓN:  Plaza de Justicia, 2 – 50003 Zaragoza
Tel:  976.203.780 or 82

ASTURIAS:  Plaza Alfonso II El Casto, 12 – 33003 Oviedo
Tel:  985.213.008

BALEARES:  C/ Vía Roma, 4 – 07012  P. Mallorca
Tel:  971.712.244

CANARIAS:     C/ Los Balcones, 18 35001 Las Palmas
Tel: 928.336.178 or 86

CANTABRIA:  Av. de los Infantes, 5 –B  39005 –Santander
Tel: 942.274.011

CASTILLA-LA MANCHA:  C/ Marqués de Molins, 4    02001 Albacete
Tel:  967.215.396 or 05

CASTILLA Y LEON:  C/ Teresa Gil, 14 – 47002 Valladolid
Tel: 983.217.775

Subsede en Burgos:  C/ Almirante Bonifaz, 18, 1º - 08003 Burgos
Tel:  947.203.874

CATALUÑA:    C/ Notariado, 4 – 08001 Barcelona
Tel:  933.174.800/ 933.174.478

EXTREMADURA:  C/ Muñoz Chavez, 10 – 10003 Cáceres
Tel:  927.245.143

GALICIA:  C/ Arzobispo Lago, 12  -  15004 La Coruña
Tel:  981.129.481 or 78

MADRID:   C/ Ruiz de Alarcón, 3.  – 28014  Madrid
Tel:  912.130.000

MURCIA:  C/ Alfaro, 9.   30001 Murcia
Tel:  968.214.511

NAVARRA:  Av.  Carlos III El Noble, 27  31002 Pamplona
Tel:  948.228.938

PAÍS VASCO:  C/ Henao, 8 48009  Bilbao
Tel:  944.240.560 or 944.240194

LA RIOJA:  C/ Republica Argentina, 9  1ª   26002 Logroño
Tel:  941.273.504

VALENCIA:  C/ Pascual Y Genís, 21  46002 Valencia
Tel:  963.512.585

How does one re-acquire Filipino citizenship?
A natural-born Filipino who lost his/her Filipino citizenship through naturalization in another country may re-acquire Filipino citizenship by filing a petition and submitting the requirements at the Philippine Embassy or Consulate.

What are the requirements?
For the Principal Applicants:

1. Personal Appearance
2. Duly Accomplished Application Form
3. Two (2) photos (royal blue background)
4. NSO issued birth certificate or Certificado de Nacimiento*
5. NSO issued Marriage Certificate or Certificado de Matrimonio*
6.  Old Philippine Passport*
7. Spanish Passport and DNI*

• Please bring the original and 3 copies of each document

Fee:  50 euros

For Minor Children (below 18 years old) included in the petition

1. Duly accomplished Application Form
2. Two (2) photos (royal blue background)
3. If born in the Philippines, NSO issued Birth Certificate or if born in Spain, copy of the Report of Birth issued by the Philippine Embassy*
4. Old Philippine Paspport *
5. Spanish Passport  and DNI *
   
   · Please bring the original and 3 copies of each document

 
Fee:  25 euros

VISA (For entry to the Philippines by former Filipinos and foreign nations)

I’m now a Spanish citizen and like to visit the Philippines, do I need a visa?
As a former Filipino citizen, you are entitled to a one year stay in the Philippines without a visa.  This visa-free balikbayan privilege  also applies to your foreign spouse and children who travel together with you to the Philippines.

My Spanish friend is visiting the Philippines for just one week, does he need a visa?
No. Spanish and EU passport holders are allowed to stay in the Philippines for 21 days or less without a visa, provided they hold a return ticket and the validity of their passport is at least six months beyond their contemplated stay in the country.

How does one obtain a temporary visitor’s visa (9A visa) for business and tourism? What are the requirements?
The requirements for a 9A visa are the following:

1. Personal appearance
2. Duly accomplished visa application
3. Original and photocopy of passport, valid for at least 6 months
4. Photocopy of confirmed round-trip ticket
5. Two (2) colored photos
6. Letter of invitation from your company explaining the nature and duration of your official business in the Philippines (for business travellers only)

Fee:  30 euros (single entry)

For  information on other visas (i.e. student, pre-arranged employment, retirement, etc). Kindly get in touch with Mr. Ed Venturanza of the Embassy at 917.823.830 and consular@madridpe.org.